Long documents often include a table of contents near the beginning to direct readers to specific information. You might think that including a table of contents is difficult, but the feature is easy to implement. There are two steps. First, you identify the headings you want to include in the table of contents by applying built-in heading styles. Second, you generate the table of contents. I'll show you how to set it up using styles and then how generate the table. I'll also share a few important details about the resulting table.
Use built-in heading styles to id the headings
Below is a contrived example document that I created using =Rand() and adding heading text. Then, I used the Heading 1, Heading 2, and Heading 3 styles to format the headings. Word uses these built-in styles to generate a table of contents. (The figure's too small to actually read the text, but the text isn't important to the technique. You can create an example document of your own. You just need a few paragraphs of text and headings.) I applied Heading 1 to the first paragraph on both pages, Heading 2 to the second and third paragraphs on the first page and paragraph 2 on the second. The last paragraph heading style is Heading 3. If you don't want to include a heading in the table of contents, don't use one of the built-in heading styles to format it.
To apply a style, choose a Style from the Styles gallery, located in the Styles group on the Home tab. In Word 2003, choose a style from the Style dropdown on the Formatting toolbar. If you don't like the built-in styles, modify them appropriately for just the current document (not the underlying template).
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Generate the table of contents
After applying the appropriate heading styles to each heading, you're ready to generate the table of contents, as follows:
The longer the document, the longer Word will take to generate the table of contents - but it shouldn't take very long. I used the first choice in the gallery, which increases the indent for each heading layer. In addition, Word inserted the table of contents into a content control and added a heading (Contents). If you choose the second gallery option, Automatic Table 2, Word will add 'Table of Contents' as the heading.
I don't recommend choosing Manual Table unless you have a very specific reason for doing so. This option will insert a table of contents outline and you'll have to type in the actual text - I don't even know why Word offers this option. (If you use it, please tell us why!) To insert a second table of contents, choose Insert Table of Contents from the list below the gallery options.
Things to know
You're not stuck with the results, not exactly. You can change the font size and other attributes as follows:
I mentioned earlier that Word inserts the table of contents via a content control. When you move the mouse over the control, Word will display a shaded background. That shading won't print, it's just a visual reminder that the content is actually in a control and not ordinary content. If you don’t see the shading in your document, do the following:
The table of contents won't update automatically if you add, delete, or change a heading. Remember, it's a content control (field). To update the table of contents, click inside the control and press [F9]. Or, click the control's Update Table option.
Removing a table of contents is difficult at best if you try to do it yourself using the mouse. It can be done, but it's tedious and aggravating. Instead, choose Remove Table of Contents from the Table of Contents option.
The Word 2010 gallery makes adding a basic table of contents quick: Click the References tab, click Table of Contents, and then click the gallery table of contents you want.
But what if you want more? What if your table of contents needs to provide different information–more levels, or fewer levels? What if you want a table of contents at the beginning of each chapter? What if you want to change the font?
Here are some of the ways you can customize your table of contents.
Quick reminder: Before you start, be sure you’ve applied styles to your headings. If you want to use a custom style, skip ahead to #4. You can always scroll back to catch the first three tips.
1. Change the number of levels in the table of contents
The field code short cut
Click in your table of contents, and then press Alt+F9. You’ll see a field code that looks something like this:
{ TOC o “1-3” h z u }
The o switch determines how many levels are in the table of contents. Change the numbers in the quotation marks. For example, if you want to show only two levels, change “1-3” to “1-2”.
2. Add a table of contents for each chapter or section
To add separate tables of contents, you add a Word bookmark to the chapter or section (or a separate bookmark to each chapter or section). Then you add that bookmark switch to the table of contents code.
How To Insert Table Of Contents In Word 2013
Step through the details in Add a table of contents for each section.
3. List section headings in a table of contents without showing a page number
Step through the details in Add sections to a table of contents.
4. Use custom styles for your table of contents
Axis and allies pc download. If you want to use a level-1 heading but you don’t want it to look like the default heading style, you can create your own heading style and use it for your table of contents.
5. Change the font in a table of contents
— Joannie Stangeland
A table of contents in Word is based on the headings in your document. Soneto a cristo crucificado analisis.
WindowsmacOSOnline
Add heading styles
For each heading that you want in the table of contents, select the heading text, go to Home > Styles, and then choose Heading 1, 2, or 3.
Create the table of contents
Apply heading styles
Select the text you want to include in the table of contents, and then on the Home tab, click a heading style like Heading 1.
Do this for all of the text you want to show up in the table of contents.
Create the table of contents
Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.
If you want to Format or customize your table of contents, you can. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers.
Word Online lets you update a table of contents that's already in your document, but it doesn’t yet provide a way to create a table of contents.
To update a table of contents, click in the table of contents. Then go to References > Update Table.
For more detailed ways of updating the table of contents, or to create a table of contents, use the Edit in Word command to open the document in your desktop version of Word (Windows or Mac).
When you save the document, you'll be able to keep the table of contents up to date in Word Online.
To learn more, see steps for creating a table of contents in Word for Windows or Mac. If you don’t have Word, you can try or buy it in the latest version of Office now.
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Make your voice heard and vote for this feature at word.uservoice.comword.uservoice.com.
Get the learning guideFor a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Or, in desktop Word, go to File > New, and search for table of contents.
Microsoft Word has a great built-in capability for quickly creating a Table of Contents that can be instantly updated to reflect additions and changes within your document. The Table of Contents can act as both a guide and navigation tool within the document, enabling readers to quickly find the information they need.
The easiest way to build and maintain a Table of contents is by using Styles within the document; when you insert a Table of Contents in Microsoft Word, the text marked by specified styles appears in the table automatically in the order the text appears in the document. This article will walk you through how to insert a Table of Contents in Microsoft Word 2016, 2013, and 2010 — the process does not vary greatly between Mac and Windows versions.
Word Online doesn't allow for inserting a Table of Contents, but it will preserve one in a document where it already exists.
Step 1: Apply Styles to the Document
The Home tab of Microsoft Word contains the Styles toolbox, which is key to creating a document prepared to have a Table of Contents inserted easily. Heading 1 is the highest level of a Table of Contents by default. Heading 2 is the subheading, falling into the Table of Contents with an indentation.
If you’re writing new that text you want to fall in the Table of Contents, select Heading 1 (for main topics) or Heading 2 (for subtopics). When you’re finished writing your headings, selecting Enter should default your text back to the Normal style for your body text. The Normal style does not appear in the Table of Contents.
You may be working with a document that's already written and needs a Table of Contents added, but you want to preserve the font and formatting of the document. If you’d like to customize the automatic headings to match what's already used in existing documents, you can do that in two steps. First, select the heading or subheading text, then in the Style bar, right-click the desired heading and select Update Heading 1 to match selection.
Heading 1 will now match the existing font, size, and formatting of the text you selected and this style can now be applied throughout the document. The same steps can be used to update any of the preset styles — changes to styles through this method will only be saved for the current document. Using heading styles gives your document consistent structure and formatting, not to mention the benefit of quickly adding a Table of Contents.
Step 2: Insert a Table of Contents
Inserting a Table of Contents into a document already utilizing heading styles is done by following these steps.
This process works for versions of Microsoft Word from 2003 onward on both Mac and Windows.
Your Table of Contents is now inserted into your Word document. Heading 1 styles are listed highest, with Heading 2 styles appearing as subheadings. The title of your Table of Contents is determined by default but can be updated by clicking it and inserting your own text.
Step 3: Update Your Table of Contents
The benefit of using heading styles to create an automatic Table of Contents is that it can be instantly updated to reflect changes. To update your Table of Contents, simply click it, then select Update Table.
You then have the choice to update the entire Table of Contents (text and page numbers) or to update page numbers only. When applying heading styles that are incorporated automatically, you should opt to update the entire table to account for any text edits or page changes within the document.
Step 4: Use and Customize the Table of Contents
An automatic Table of Contents has hyperlinks built in to navigate through the document quickly. To use a hyperlink, hover the mouse over the appropriate entry in the Table of Contents and Control+Click to follow the link. This is an especially helpful tool for readers of long documents.
There are also many ways to customize your Table of Contents. The font and size can be adjusted by highlighting the text as you normally would in a Word document, then using the Home tab to select a font, size, color, etc. Advanced options for customizing the Table of Contents are accessed via the Edit Field option through right-clicking on the Table of Contents text.
With the Field menu open, scroll down in the list on the left to select TOC, then click Table of Contents to open the advanced editing options.
The Table of Contents window provides various options including:
Clicking Options in the Table of Contents menu allows you to assign a TOC Level to specific headings. The default matches the heading number — for example, Heading 1 = Level 1 — but it can be altered if you aren't using every heading, or prefer the formatting of one heading over another because it didn't fit your need.
Styles enable you to insert a Table of Contents quickly with the ability to customize it to your liking and instantly update it as needed. By applying formats consistently throughout your document, you also benefit from a professional, consistent look.
It's easy to change the orientation of an entire Microsoft Word document, but not so simple when you only want to change the orientation of a single page or a few pages.
As it turns out, you can insert a landscape-oriented page — a horizontal page layout — into a document that uses portrait orientation, a vertical page layout, or vice versa. You might have a wide table that you need to use in a report or a picture that looks better in landscape orientation.
In Microsoft Word, you can either insert section breaks manually at the top and the bottom of the page that you want in the other orientation, or you can select text and allow MS Word to insert the new sections for you.
Manually Insert Section Breaks and Set the Orientation
To tell Microsoft Word where to break the page instead of letting the program decide on its own, insert a Next Page section break at the start and end of the text, table, picture, or other object for which you are changing the page orientation.
Repeat the above steps at the end of the area you want to rotate, and then continue with these steps:
Let Microsoft Word Do It For You
You'll save mouse clicks if you let Microsoft Word insert the section breaks for you, but then they'll be placed where it decides they should be.
The difficulty with letting Word place your section breaks comes when you select text. If you don't highlight the entire paragraph, multiple paragraphs, images, tables, or other items, MS Word moves the unselected items onto another page.
Make sure you're careful when selecting the items you want in the new portrait or landscape layout orientation.
You can see hidden breaks and other formatting elements with the Ctrl+Shift+8 keyboard shortcut, or by selecting the backwards P icon from the Paragraph section in the Home tab.
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